ABC Affordable Housing Services offers a variety of Housing Choice Voucher (Section 8), Tenant Rental Assistance Certification System (TRACS) and Public Housing consulting services which specialize in the training of the Affordable Housing Industry. Training classes include but are not limited to the following:
Enterprise Income Verification (EIV)
This class will cover all aspects of EIV as well as the Refinement of Income and Rent Requirements in Public and Assisted Housing Programs Final Rule, which includes the EIV final rule. Topics covered in this training are:
The Refinement of Income and Rent Requirements in Public and Assisted Housing Programs Final Rule
- Disclosure and verification of Social Security Numbers
- Annual Income Calculations
- Evidence of Citizenship and Eligible Immigration Status
- Mandated use of HUD’s EIV System
Explaining Computer Matching Agreements with HHS and SSA Explaining EIV Security Awareness
- Applying for Access to HUD’s EIV System
- Filling Out the Access Authorization Forms (CAAF & UAAF)
- Filling Out the HUD Required Security Awareness Training Questionnaire
How to find reports in the EIV online system
- Explaining Income Discrepancy Reports
- Clarification of what needs to be in the EIV “Master File”
- Identifying Cases of Unreported or Underreported Tenant Benefits
- Other Reports
Explaining How EIV Relates to the Management Occupancy Review (MOR)
- Does Your TSP Have to Include How You Have Incorporated the Use of EIV?
- Have You Entered into Repayment Agreements with Tenants who Underreported?
- Are You Following Record Retention Requirements?
- Do You Have Security Measures in Place?
- Do I need a written EIV Policy?
HUD Occupancy and Eligibility Requirements
This seminar is designed to help you meet HUD requirements for the daily case management and administration of all occupancy functions from voucher issuance and assistance through terminations.
Tenant Income, Assets and Expenses
- Definition of Annual Income
- Determining Family Income
- Projecting and Calculating Annual Income
- Key Concepts when Defining Assets
- Assets that Must be Reported
- Assets that DO NOT have to be Reported
- Determining Ownership of Assets
- Calculating the Cash Value of Assets
- Calculating Income from Assets
- Calculating Imputed Income from Assets
- Calculating Income on Specific Types of Assets
- Calculating Cash Value and Income on Annuities
- Dependent Deduction
- Child Care Deduction
- Deduction for Disability
- Assistance Expenses
- Medical Expense Deduction
- Elderly Family Deduction
This class will detail the importance of accuracy in determining the valuation of income, assets and expenses and how it impacts the 50058/50059.
Tenant File Management
One of the biggest findings on a Management Occupancy Review is the Tenant Files. In this course you will learn:
- The Purpose of Maintaining Required Documentation
- The Problems of Maintaining Required Documentation
- Required Tenant File Documentation
- Applicant Rejection Files
- File and Document Retention Procedures
- Tenant File Organization – 6 Part File System
- Tenant File Checklist from form 9834 Management Review for Multifamily Housing Projects
- Certification/Recertification Activities
An excellent Tenant Selection Plan will contribute to a positive outcome during your next MOR. HUD has stipulated that, Owners must have and maintain a comprehensive Tenant Selection Plan.
Some of the important aspects of the Tenant Selection Plan that are covered in the class include: Marketing, Taking Applications, Verifications, Notifications to Applicants and Considerations for developing an all inclusive Resident Selection Plan.
This session will provide both property managers and service coordinators with insights into the elements of the Tenant Selection Plan. Participants will gain strategies and tips to avoid negative findings
Section 504 Coordinators
Key Section 504 Class Topics
- Section 504 Background
- Program Accessibility
- Physical Accessibility
- Coordinator Responsibilities
- Reasonable Accommodations
- Grievance Policy Procedures
Preparing for Management Occupancy Reviews (MORs)
This session will provide both property managers and service coordinators with insights into the elements of REAC and Management Occupancy Review reviews and what areas are looked at in each review. Participants will gain strategies and tips to avoid negative findings.
This review is part of the Rental Housing Integrity Improvement Project’s (RHIIP) efforts to ensure compliance and reduce errors. We know that property compliance is your focus every day. Join us to get tips about putting your processes in the best possible light during the management review. Don’t let the process get you anxious! Learn how to improve your overall score, how to make the process as quick and painless as possible and how to avoid common findings.
If you are prepared, then you are able to be confident. Join us to learn the tricks to preparing for the Management & Occupancy Review. This session provides you with tips for putting together MOR binders. A review of useful checklists and sample forms is included. Also, we will discuss some of the more common findings and how to avoid them.
- Part 1 – The Desk Review
- Part 2 – The On-Site Review
- Part 3 – The FHEO On-Site Limited Monitoring and Section 504 Review
- Part 4 – After the On-Site Review
- Part 5 – Monitoring and Follow Up
This seminar is for both Housing Choice Voucher (HCV) and Public Housing Staff and will cover full FSS Program Information, including HUD regulations, the Program Coordinating Committee, intake and family selection, contracts, calculating escrow accounts, portability, marketing and finding private sector resources.
Section 8 Management Assessment Program (SEMAP) 101
This class will cover the essential components of SEMAP as they relate to Housing Authorities , including the SEMAP Indicators, those scored electronically, self-certified, and the lease-up indicator. The workshop will include indicator descriptions, scoring, quality control and verification methods.
Public Housing Assessment System (PHAS) 101
Your housing authority (organization) needs to understand the PHAS Interim Rule and what your organization needs to know and do in order to achieve maximum lease-up and points under this HUD grading system. Knowing how to accurately apply PHAS Indicator rules and other key performance measures to your properties is the first requirement. Achieving an occupancy rate of 98% or able is the necessary requirement now for HIGH PHAS performance and the financial health of your properties and housing authority. Occupancy Rates and turnaround times need to be tracked and monitored. Factors contributing to occupancy problems can include, but are not limited to; poor curb appeal, lack of marketing, slow waiting list processing and/or unit offers, and/or inadequate property management.
This seminar will provide hands-on experience, through learning activities and data-based decision making to help you identify and analyze the areas contributing to problems, and apply best-practice improvement tactics.